Hartlage Partner Program Manager.
Sign-ups, check-ins and player mails arrive all day. The software puts every one on a fixed path.
Without: every event lands in your team's backlog.
What the three workflows do
Your rules. Change them and watch the workflows.
LimitBenefit off at the
missing check-in
IntervalCheck-ins are compared
TemplatesYour wording and your club branding, one template per message:
Sign-up
A player fills in your registration form. The software creates the player and sets the benefit group.
- registration formPlayer signs up
- PlaytomicCreate player, set benefit group
Created?
yes
- templateWelcome
no, e.g. wrong email
- templateQuestion
- replyPlayer answers
then tried again
Check-in
Check-ins arrive from the partner programs and are compared with the bookings, every hour.
- partner programsCheck-ins arrive
- PlaytomicCompare with the bookings
Check-in found?
yes
- resultCheck-in validated
no
1st missing check-in
- templateReminder
- PlaytomicBenefit off
- templateBenefit removed
Catch-up
A player has caught up a check-in. The software switches the benefit back on.
- mailPlayer writes: check-in caught up
- PlaytomicBack in the benefit group
- templateBenefit active again
Integrated partner programs
- Epassiin operation
- EGYM Wellpassplanned
- Urban Sports Clubplanned
- Custom programsin operation, e.g. a student benefit
We set up the connections and keep them up to date.
No AI, no magic. Pure software.
- RulesFixed rules decide. Same input, same result, every time.
- IntervalRuns as often as you want, for example every hour.
- TemplatesPlayers get your templates in your club branding: welcome, question, reminder, benefit removed, benefit active again.
- AccessYou authorise access to your club data and can revoke it at any time.
- ProcessBenefit before the booking is in operation. Credit after the match is in design.